This saves me a ton of time! And these shortcuts work all around the Mac: in Mail, in Pages, in Outlook….Numbers comes in a sleek Apple-signature design. Although it is not as powerful as Excel or Google Sheets yet, Numbers can do the basic information-computing tasks.As you may know (especially if you read this previous tip of mine), you can configure custom text replacements on the Mac. For example, if you type the phrase “let me know if you have any questions” often, you can use a shortcut like “lmk” to drop in that text without you having to type the whole thing.
![]() For example, you can use F1 for help, F7 for spelling, and shift + F3 to insert a function. But if you try these shortcuts directly on a Mac, they don't work. These keys sit at the top of the keyboard and are labeled F1 to F12 on standard keyboards and F13, F14 and higher on extended keyboards.Standard Mac keyboard with 12 function keysAs you know, function keys are uses for many shortcuts in Excel. CommandLike their counterparts in the Windows world, Mac keyboards have function keys. The table below shows some example shortcuts with a translation. For example, the Command key is abbreviated as ⌘, the Control key with ⌃, and the option key as ⌥. These symbols have a long history on the Mac, and you'll find them in menus everywhere.The Mac Finder – abbreviations appear in all applications, not just ExcelYou'll see these symbols in menus across all applications, so they're not specific to Excel. There really aren't too many symbols, so I recommend that you bite the bullet and memorize them. Special symbolsOne of more confusing aspects of keyboard shortcuts on the Mac are the symbols you'll see for certain keys. Missing keysAnother difference that may trip you up on a Mac is certain keys are missing.Unless you're using an extended keyboard, keys like Home, End, backspace, Page up, and Page down are nowhere to be found. In essence, this setting reverses behavior so that you need to use fn to control the Mac.Personally, I like using the function keys to control the computer, so I leave this setting alone, and just the fn key when needed in Excel. Unless you hold down the fn key. Here you can check a box that will that will change function key behavior to work like "standard function keys".If you do this, however, note that you won't be able to use function keys for things like Brightness, Volume, etc. Here are a few examples: CommandIf you really hate using the fn key, you can change this behavior by changing a preference at System Preferences > Keyboard. You'll find the fn key in the lower left on your keyboard. Ribbon shortcutsIn the world of shortcuts, perhaps the most painful difference on a Mac is a lack of ribbon shortcuts.In Excel on Windows, you can use so called accelerator keys to access almost every command in Excel using only your keyboard. However, T hey can make some shortcuts seem complicated on a Mac because you have to use more keys.Note: If you're using an extended keyboard on a Mac, you don't need to worry about substitutions, since you'll have keys for Home, End, Page up, etc.Extended keyboards have all the keys 4. WindowsThe substitutions let you perform the same actions you can do in Windows. The solution is to use specific substitutions, as shown in the table below. Cisco anyconnect mobility client for macRequires Catalina (10.15) or higher. No equivalent on the Mac!Note: Accelerator Keys is a commercial product that makes it possible to drive the ribbon with the Alt/Option key using Accessibility features on Mac OS. But when you want to trigger an action that doesn't have a dedicated shortcut (like sort, hide gridlines, align text, etc.), it hurts a bit.Excel ribbon in Windows with accelerator keys visible. Control + B for bold), since dedicated shortcuts are faster than ribbon shortcuts. For a complete list of Windows and Mac shortcuts, see our side-by-side list.
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